Managing an auto business requires adhering to strict policy guidelines detailed in the regulations imposed by the Motor Vehicle Enforcement Division (MVED) and the state-sponsored Utah State Tax Commission. These regulatory bodies mandate all dealerships to store sensitive documents away from prying eyes. Over time, filing cabinets and dresser drawers overflow with documents, leaving dealers perplexed and searching for solutions to save money on storage space. Before throwing away the excess, dealerships should investigate the contents within the documents to determine if any sensitive data resides therein before resorting to shredding services to keep the information confidential.

Consider These 5 Reasons for Enlisting Document Shredding Services in Utah

The Department of Motor Vehicles (DMV) dictates that every auto dealership follows strict confidentiality guidelines in every finalized transaction between the agent and customer. While these regulations may feel like a thorn in the side, shredding documents protects the auto dealer from fraudulent activity. Believe it or not, identity thieves can jeopardize an organization by tarnishing its reputation, leaving the establishment at its wit’s end. Therefore, it remains imperative to exercise the utmost precaution when handling sensitive data.

Still not convinced? Consider these 5 additional reasons below:

1. In addition to safeguarding against identity theft and complying with the law, shredding documents can keep business data a secret. From business development plans to monthly sales projections, car dealerships can gain peace of mind securing their documents from prying eyes.
2. Safeguarding business data prevents sensitive data from reaching identity thieves from an external source. Also, inside corruption can lead to security breaches in the form of corporate espionage. This reason alone can sabotage an entire organization from the ground up.
3. Document shredding also enables businesses to condense their paper load, essentially saving money in overhead expenses. In the long-term, shredding documents can protect sensitive data from environmental hazards, such as fires or floods.
4. Many customers have also voiced a preference for paperless statements, a win-win for the establishment and environmentalists.
5. Lastly, the biggest reason car dealerships in Utah should consider shredding documents lies in the service’s ability to build loyalty and guarantee consumer satisfaction.

Every Car Dealership Should Keep These Important Records in Utah

The importance of secure document storage and shredding services continues to rank as one of the top priorities for every car dealership in Utah, and for a good reason. Upon careful inspection, if an MVED employee or police officer deems an auto business in violation of a confidentiality agreement, it could cause a whirlwind of dealership problems.

Be sure to keep the following records on-hand:

• Store a record of every automobile transaction that resulted from a contractual sale or exchange for equivalent goods or services
• Inventory every part and accessory, both purchased and acquired, and store records of these transactions
• Store all documents from salvaged motor vehicles
• Store all personal information relevant to the buyer, including odometer statements, orders, contracts, financing terms, and temporary permit records
• Lastly, store a record of the name and address of the motor vehicle’s owner, and document a description of the automobile, including its’ year, make, and model

Other vital documents to consider storing or shredding include: trade-ins, third-party warranties, safety inspections, registration, title, license plates, permits, and monthly earnings statements for the dealership.

Why Choose Rocky Mountain Document Destruction for Shredding Services

Rocky Mountain Document Destruction aims to deliver exceptional document destruction services to car dealers in Salt Lake City, Utah. As a member of the National Association of Information Destruction (NAID) with AAA certification, Rocky Mountain Document Destruction ensures total compliance and security for our customers. We transport all destroyed materials to a recycling facility, further removing the middle man that drives competitive prices upwards. Take it from the experts of the finest document shredding services in Salt Lake City, Utah. Contact Rocky Mountain Document Destruction at 385-348-4880 to start protecting your dealership’s records today!

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